Welcome and Thank You for choosing to be a participant in the National Women's Show, Ottawa. Please take a moment to read the exhibitor manual, which will provide you with all of the necessary information to help make your participation in the Show more profitable and enjoyable. The Show Office will be set up at the Ottawa Convention Centre, on Friday April 13, 2012 at 8 am and management will be available to assist you for the duration of the Show.
Friday, April 13, 2012 9:00 am - 8:00 pm
Exhibitors will not be permitted to set up during show hours.
Children under the age of 16 are not allowed on the show floor during move-in and move-out
LOADING DOCKS
There are both dock level and ground level docks available. The docks are accessed off of Nicolas St.
Map to loading dock
VEHICLES ON THE SHOW FLOOR
If you do plan on having a vehicle in your booth you must adhere to the following rules.
- Vehicles on display in the show must have the batteries disconnected.
- Gas tanks must contain only enough gas to propel the vehicle in & out of the building.
- A drip pan must be under the vehicle to protect the floor.
- Keys and a contact phone number must be left with Show Management.
Display Vehicle Regulations
Booth Installation & Dismantling
Should you require assistance setting up or dismantling your booth, LeGault can provide this service. See attached sheet for rates.
Installation & Dismantling Order Form
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FREIGHT CARRIER:
If you require product shipped to or from the show, Reimer is the official show carrier.
To arrange a shipment contact : Joy Mallouk at (866)506-3976 or email: joy.mallouk@yrcw.com
Reimer Information
NOTE: The Ottawa Convention Centre will NOT accept shipments prior to the Show move-in, April 13, 2012.
SHIPPING DIRECT TO SHOW TO ARRIVE ON APRIL 13, 2012
You may ship your materials directly to the show during move-in hours. During move in hours, show management will accept shipments on your behalf. These will be left on the dock until you arrive.
Address to:
Ottawa Women's Show
Your company name
Booth Number
Ottawa Convention Centre (Nicolas St loading Dock)
Halls 301, 302 & 303
55 Colonel By Drive
Ottawa, Ontario K1N 9J2
PRE SHOW SHIPPING (shipping to arrive prior to move-in day, April 13, 2012)
We recommend that you use Reimer if you need to ship prior to the show. As the official show carrier they will warehouse your materials for up to 30 days prior to the show and deliver to the show on move-in day.
Please label your shipment carefully.
Ottawa Women's Show
Your company name
Booth Number
Ottawa Convention Centre (Nicolas St loading Dock)
Halls 301, 302 & 303
55 Colonel By Drive
Ottawa, Ontario K1N 9J2
If you choose not to use Reimer and use another shipper, you may ship preshow to the Freeman warehouse between March 13- April 5, 2012, They will then deliver to the show for move-in. Charges will occur.
Please call Freeman at (613) 748-7180 ext 234 for a quote.
Preshow Shipping address for Freeman:
Exhibitor Name
The National Women's Show
Booth Number
c/o Freeman - Ottawa
940 Belfast RD.
Ottawa ON
K1G 4A2
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Carpet, 8ft back drape and 3 ft side drape is supplied to your exhibit space. If you require tables, chairs, accessories, etc.,
Freeman is available to supply these.
The hall is carpeted so it is not necessary to use the carpet form for ordering booth carpet.
Freeman Decorating
940 Belfast Rd.
Ottawa, ON K1G 4A2
Tel: (613) 748-7180
Fax: (613) 745-8303
Email: freemanottawaES@freeman.com
Show Colours
Booth Drapes - black
Booth Carpet - hall is carpeted
If you require a telephone or internet line in your booth, please complete the following form and return to
AVW TELAV.
AVW TELAV
Tel: (613) 688-9058 - Denis Chenier
Fax: (613) 688-9069
Telephone & Internet Order Form
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We have a block of rooms available at the
Novotel
Ottawa Hotel.
Novotel Ottawa
33 Nicolas Street,
Ottawa, ON
K1N 9M7
Tel: (613) 230-3033
groupreservations@novotelottawa.com
The following rates apply: The Cutoff date to be guaranteed this rate is March 13, 2012.
Thursday, Apr. 12 - $140
Friday, Apr. 13 - Sunday, Apr. 15 - $109
Please refer to booking code 19508 or booking name: Ottawa Women's Show, when calling for a reservation.
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Exhibitors are responsible for maintaining their own booth space. If you require your booth vacuumed, please complete the attached form and fax to
The Ottawa Convention Centre .
The Ottawa Convention Centre
Fax: (613) 563-7646
Booth Cleaning Form
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There are 2 indoor garages operated by Citipark, beneath the Convention Centre and the Rideau Centre. The entrances for both of these are off of Daly Avenue and Nicolas Street.
There is not a parking pass available.
Parking Map
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If you require AV equipment in your booth, please complete the following form and return to AVW TELAV. For further info please contact For further info please contact Denis Chenier.
AVW TELAV
Tel: (613) 688-9058
Fax: (613) 688-9069
AV Order Form
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A limited amount of refrigerated storage is available. To enable us to guarantee that we have ample space available, please complete the enclosed form and fax or email it to Carrie Wilson by March 24, 2012.
Carrie Wilson
Fax: (905) 477-7872
Email: cwilson@nationalevent.com
Refrigeration
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If you are sampling a food or beverage product, samples are limited to a 3 oz beverage size & 2 ounce food. You must complete the attached form and Waiver and return to the Convention Centre, by March 24, 2012.
Fax: (613) 563-7646
Sampling Guidelines & Authorization Request
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If you require ice in your booth, you can order it directly from the Convention Centre. A 10 lb bag of ice is $12.00 plus tax and gratuity, delivered to the booth.
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Prior to the show, you will be mailed 6 badges per 10x10 booth and 12 badges for a 10x20 booth or larger. The badges will not be personalized but will have your company name only. Please be sure to distribute these prior to move-in, to the people working in your booth. If for some reason you are unable to do so, bring the badges to the show office during move-in and arrange to have them picked up there. Badges must be worn at all times to gain entrance to the show.
If badges are to be mailed to an address other than the one on our contract, please be sure to notify Natalie Jelenski at natalie@nationalevent.com or call (905) 477-2677 ext 700.
Please note that the lanyards will not be included with the badges. These will be available the Show, when you register.
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If you have paid to include a sample in the sample bags, products are to be delivered to:
Y's Owl Maclure
1140 Morrison Dr.,
Suite 100
Ottawa, ON K2H 8S9
Be sure that your label includes "Ottawa Women's Show."
Product samples may be delivered to this location starting on March 12, 2012. To ensure that your sample is included in the bags, the deadline for delivery is March 26, 2012. We cannot accept late deliveries. Product delivered after the due date will be included only in the bags remaining to be stuffed.
If you have not done so and wish to arrange to have a sample included in the bags, please contact Carrie Wilson at (905) 477-2677 ext 232 or by email at: cwilson@nationalevent.com.
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Livingston Custom Brokerage is available for our international exhibitors. If you have to clear customs please contact John Santini at (514) 987-2700 ext. 241 for further information.
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National Event Management Inc., will not assume responsibility for losses or damages incurred from pilferage or any other causes. Exhibitors should take all possible precautions to protect their own property, including insurance for liability within your booth space.
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No exhibit may exceed a maximum height of 8 ft. Side panels 8 ft. high, must not exceed a depth of 4 ft. extending from the back of the display. The remainder of the 6 ft depth from the front of the booth, must not exceed a 4ft. height. Any exception to this must have pre-approval from Show Management.
Prefab booth partitions must be finished on both sides. If they are not, please request drapes prior to the show.
No signage or material may be extended above the 8ft height at the back of your booth nor hung from the ceiling or across the aisle, without approval from Show Management.
Displays, demonstrations or distribution of advertising materials, are not permitted outside the confines of your booth. The use of microphones is not permitted without prior management approval.
National Event Management is obligated to abide by the Fire Code regulations in each city. We therefore retain the right to refuse any material or object that does not confirm to code. If you have a question or need information re the Fire Code please contact Lynn McVey at (905) 477-2677 or (800) 891-4859 ext 224.
If you plan on using helium balloons as decoration in your booth, you must get prior approval from Show Management. Pleases call Lynn McVey at (905) 477-2677 ext 224.
Animals or pets, with the exception of service animals, are not permitted in the Convention Centre.
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